01
Bid pipeline
Open tenders sit on a board from found to estimating, submitted and won. Each card shows the owner, the value and the due date, and due dates that are close turn red.
Construction and civil works
Construction ERP for public works contractors
Run public works bids and sites in one system
Track tenders from found to won, log daily site work, handle changes to the contract and build the bill for the owner from the logs.
Fig. 01
Dashboard: active projects, money billed against contract and what needs attention today
6Modules in one system
4User roles, office and site
1Record from tender to payment
WebOffice screens, with phone screens for the site
01 / Modules
Six modules, one record
02
Project dashboard
Each project shows its progress against the schedule, money billed against the contract and anything that needs attention, such as a missing log or an insurance paper about to expire.
03
Daily logs
The site manager records weather, crew, equipment, work done with quantities, delays and photos, then signs. Signed logs cannot be changed, only added to.
04
Change orders
A change starts from a note in a daily log. The office adds cost and time, sends it to the owner and tracks the answer. Approved changes are added to the contract total.
05
Pay applications
The system fills the monthly bill from the work logged. It shows each item, the amount held as retainage, attached waivers and the approval steps.
06
Documents and sub papers
Insurance certificates, licences and waivers from subcontractors are stored with the project. The system warns before they run out.
02 / Screens
From the bid board to the bill
03 / Process
Tender to payment
- 1
Win a bid
The estimator finds a tender, builds the estimate, submits it and moves the card to Submitted. When it is won, the project is created with its price and schedule.
- 2
Run the site
Each day the site manager fills in the log from a phone or laptop, adds photos and signs. Delays and extra work are flagged.
- 3
Handle a change
A moved valve is noted in the log. The office makes a change order, the owner approves it and the contract total updates.
- 4
Get paid
At month end the pay application is built from the logs and approved changes, checked, and sent to the owner with waivers attached.
Roles
Who works in it
| Role 1Estimators | Find tenders, build estimates and move each bid to submitted or won. Bid board. Open tenders move from found to submitted. Close due dates turn red. |
|---|---|
| Role 2Site managers | Fill in the daily log from a phone, add photos and sign it each day. Signed daily logs. Site managers record crew, equipment, work and delays. Signed logs can only be added to. |
| Role 3Project office | Check progress, money billed and papers that are about to expire. Change orders tracked. Changes start in a daily log, get approved by the owner and update the contract total. |
04 / FAQ
Questions
Q1What is a construction ERP?
It is one system that holds a contractor's bids, projects, site records, changes and billing, so the office and the site work from the same numbers instead of many spreadsheets.
Q2How long does it take to build a construction ERP?
It depends on how many modules you start with and what data has to move from old sheets. Most teams start with bids, projects and daily logs, then add change orders, pay applications and accounting links in later rounds.
Q3Can you build a construction ERP like this for my business?
Yes. We can build it as a web app with simple site screens for phones, and match your own forms, approval steps and bid and pay application formats.
Q4What is a pay application?
It is the monthly bill a contractor sends to the owner for work done so far. It lists each item, what was done before and this month, and the amount held back as retainage.
Q5Why does a public works contractor need daily logs?
Owners and inspectors can ask what happened on a given day. A signed daily log with crew, weather, work done and photos is the record that settles those questions.
See the contractor office
Tap through the bid board, project dashboard, daily log and change orders.
See the system