Book company cars and chauffeur rides for staff
Employees book a ride within company rules. Managers approve bigger trips from a phone, and finance gets one monthly bill for the whole company.
One trip, three people, no phone calls
An employee asks, a manager answers, a driver arrives. Every step is saved on the same trip record.
Employee booking
Pick self-drive or a chauffeur, set the route and time, and see the price before you send it.
Manager approvals
Trips over the limit land as a short card. One tap approves or declines, and the employee is told at once.
Live trip
The car shows on a map with the driver, car number and a trip PIN. Share the trip with a colleague in one tap.
What the platform handles
Carpath is a car rental platform for companies, designed and built by our team. Employees book a self-drive car or a chauffeur ride, managers approve it, and the company gets one monthly invoice split by team.
Booking for employees
An employee picks self-drive or a chauffeur, sets the pick-up and drop, the time and a car type. The price is shown first, and the trip is billed to the company, not to the employee.
Approval rules
The company sets simple rules, such as trips over a set amount need a manager. Cheaper trips are approved at once. Rules can be different for each team.
Manager approvals
Managers see a short card for each request with the person, route, time, car and cost. One tap approves or declines it. The employee is told right away.
Live trip screen
For a chauffeur ride, the app shows the car on a map, the driver and car number, a trip PIN and a share button. The approval and cost centre are written at the bottom.
Company overview
The web admin shows spend this month, trips, cars out now and requests waiting. Bars show each team's spend against its monthly budget, and teams over budget turn red.
Monthly invoice
At month end the system lists every trip with date, employee, route and team, adds tax and gives one total. A split by team helps accounts charge each cost centre.
Month end in one file
Every trip is tagged with the employee, the team and the cost centre when it is booked. At month end Carpath lists them all on one invoice with a split by team, so accounts pay once and charge each team.
From booking to the bill
Book a ride
An employee picks a route, time and car, sees the price and sends the request. If it is over the limit, a manager is asked.
Approve a trip
The manager opens the card, checks the route and cost, and taps Approve. The booking is confirmed for the employee.
Take the trip
The employee sees the car arrive on the map, gives the PIN to the driver and can share the trip with a colleague.
Pay the bill
At month end finance opens the invoice, checks the split by team and pays once, or sends it to accounts.
Questions companies ask
What is a business car rental platform?
It is a system a company uses to arrange cars for its staff. Employees book a self-drive car or a ride with a driver, a manager approves it, and the company pays one bill each month.
Which systems can a corporate car rental platform connect to?
Most companies want maps for routes and live trips, a payment gateway or bank transfer for the monthly bill, a staff list import from HR, and an export to their accounting software. We plan these links at the start so trips, teams and cost centres match on both sides.
Can you build a corporate car rental platform like this for my business?
Yes. We can build it for a rental company that serves businesses, or for a company that manages its own staff travel, with web admin, employee apps and billing.
How do approvals work?
The company sets a limit, for example trips over a set amount need a manager. Under the limit, trips go through at once. Managers approve or decline from their phone.
How does monthly billing work?
Every trip is saved with the employee, team and cost centre. At month end the system makes one invoice with every trip listed and a split by team, so accounts can pay once and charge each team.
See the company travel app
Tap through booking, approvals, the live trip screen and the company overview.
See the platform