Drivers
See today's vehicle, do the walkaround and report a fault in a few taps.
Fleet compliance for trucks, vans and buses
Daily vehicle checks, defect reports and licence reminders
Drivers walk round the vehicle in the app and flag faults with photos. Managers track papers, servicing and a record for each vehicle, ready for an audit.
The old way
- Paper check sheet in the cab
- Faults told by phone
- Dates kept in a diary
- Days to find proof
With Fleetproof
The old way / With Fleetproof
Paper and phone calls, or one record
Daily checks
The old way: Paper sheets get filled in late, or lost in the cab.
With Fleetproof: Each driver checks the vehicle in the app, and the manager sees who has not.
Defects
The old way: A fault is told to someone by phone and forgotten.
With Fleetproof: A flagged item stays on the defect list, with a photo, until it is fixed and signed off.
Papers and licences
The old way: Insurance, permits and licences run out on different days, kept in a diary.
With Fleetproof: Every date is tracked, with reminders 30, 14 and 7 days before it runs out.
Proof for an inspector
The old way: It takes days to find the right sheets and repair bills.
With Fleetproof: One report shows the checks, defects and repairs for a vehicle, as a PDF.
Features
What a check covers
Driver home
The driver sees today's vehicle, the walkaround button, the state of the vehicle's papers and a reminder for their own licence.
Walkaround check
The driver goes through a list by area, such as lights or tyres, and taps OK or flag for each item. The list can be different for each vehicle type.
Defect reports
A flagged item asks what is wrong, takes a photo and asks if the vehicle can still go out. The report goes to the depot at once.
Papers and licence dates
Insurance, fitness, permits, pollution checks and driver licences all get due dates. Reminders go out 30, 14 and 7 days before.
Servicing
Each vehicle has a service plan based on days or kilometres. The manager sees what falls due and books it.
Audit reports
One screen builds a record for a vehicle: a calendar of checks, defects, repairs and who signed them off. It exports as a PDF.
Screens
On the phone and in the office
Audit report
One vehicle’s checks, defects and repairs, ready to hand to an inspector
How it works
From the morning check to the inspector
Check the vehicle
The driver opens the app, walks round the vehicle and flags a broken brake light with a photo.
Fix the defect
The depot mechanic gets the report, books the repair and marks it done. The driver sees the status change.
Chase what is due
The manager opens the overview, sees which papers fall due soon and sends the vehicle for renewal.
Show the record
An inspector asks for proof. The manager exports a report with every check, defect and repair for that vehicle.
Roles
Who uses it
Fleet managers
See what falls due, book servicing and send vehicles for renewal.
Depot mechanics
Get each defect report, book the repair and mark it done.
FAQ
Questions from fleet managers
Q1What is fleet compliance software?
It helps a business that runs vehicles keep to the rules. It records vehicle checks, tracks papers and driver licences, follows defects until they are fixed and produces records for an inspector.
Q2Which features should fleet compliance software start with?
Start with the daily walkaround check, defect reports with photos and expiry reminders for papers and licences. Servicing plans and audit reports can follow once checks happen every day.
Q3Can you build fleet compliance software like this for my business?
Yes. We can build the web admin and the driver app for Android and iOS, with your own check lists, rules, depots and report layouts.
Q4Can drivers do the check without a signal?
Yes. The check, photos and notes are saved on the phone and sent when the signal returns, with the time of the check kept.
Q5How does the app stop an unsafe vehicle going out?
Some defects can be marked as stopping the vehicle. The manager is told at once and the vehicle shows as off the road until the repair is signed off.
See a vehicle record from start to end
Follow one check, one defect and one audit report from the depot.