Seatcircle
Members-only events, chosen seats
Invite-only event booking with seat picking
Members get invites, pick a seat at a round table and show a QR pass at the door. Hosts run guest lists and waitlists from a web console.
Screens
About Seatcircle
Seatcircle is an app for events that only members can join, designed and built by our team. Members get invites, pick a seat at a round table, join a waitlist when the event is full and show a QR pass at the door. Hosts manage everything in a web console.
Pick your own seat
See the hall plan, tap a free seat and check who sits at that table.
Waitlist offers
When a seat opens, the next member who fits gets an offer that lasts 12 hours.
QR pass at the door
Members show their QR pass from the app when they arrive.
What is inside
Invitations
The host sends invites to members or to a group. A member sees only their own invites in the app, with the date, place, host and how many seats are left.
Seat picker
The member opens the hall plan, taps a free seat and sees who else is at that table. Taken seats, held seats and the member's own seat each have their own colour.
Plus-ones
A member can ask to bring a guest. The host approves or declines the request, so the guest list stays under control.
Waitlist offers
When an event is full, members join a waitlist. If a seat opens, the next member who fits gets an offer that lasts 12 hours. Gold members can be offered first.
Host console
The host sees seats taken, replies, the waitlist and plus-ones. The seating plan can be changed, tables can be held, and reminders can be sent in one click.
Entry pass
Each member gets a QR pass with their name, table and seat. At the door the staff scan it, and the host console shows who has arrived.
From invite to the door
Accept an invite
A member opens an invitation, taps to pick a seat, chooses seat 5 at table 5 and confirms in a few taps.
Join a waitlist
The event is full, so the member joins the waitlist. When a seat opens they get an offer and say yes within the time limit.
Plan the hall
The host holds table 3 for speakers, checks who sits where and moves one guest to another table before the evening.
Welcome guests
At the door staff scan each QR pass. The host sees the count of guests who have arrived and who is still to come.
Made for
Members
See your invites, pick a seat and ask to bring a guest.
Hosts
Track seats, replies and the waitlist, and move guests between tables.
Event staff
Check guests in at the door with their QR pass.
Information
Questions hosts ask
What is an invite-only event booking platform?
It is software for events that are not open to the public. Only members who are invited can see an event, choose a seat and book. Nobody can share the link with an outsider.
Which platforms does an invite-only event app need?
Members usually book on a phone app for Android and iOS, and hosts plan the hall in a web console on a laptop. Door staff can scan passes from the same phone app, so no extra device is needed.
Can you build an event booking platform like this for my community?
Yes. We can build the member app, the host console and the seating plan editor for your clubs, dinners, talks or workshops.
How does the waitlist work?
When an event is full, members can join a waitlist. If a seat opens, the next member who fits gets an offer and a set time to say yes. If they do not reply, it goes to the next person.
Can the host design the seating plan?
Yes. In this design the host draws the hall with tables, rows or open areas, holds some seats for speakers and guests, and moves people between seats when plans change.
Follow an invite from the first tap to the door
Look at the seat picker, the waitlist offer and the host console.