Post a tender
The buyer writes what is needed, adds drawings or files, sets the closing time and picks which suppliers to invite. Open tenders can also be shown to any approved supplier.
Portfolio · Bidharbor
Bidharbor: Procurement Bidding and Tender Platform
Bidharbor is a procurement bidding platform designed and built by our team. Buyers post tenders, suppliers send sealed bids, the buyer compares them side by side, awards one and the platform creates the purchase order.
Procurement and supply
Web platform for buyers and suppliers
Web
Bidharbor · admin
Bidharbor was designed and built by the PRS CloudTech team.
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Apps
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User roles
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Screens shown
Sealed
Bids before closing
The brief
What a bidding platform needs
When a company buys something large, it asks several suppliers for offers. The requests go out by email, the replies come back in different shapes and someone puts them in a spreadsheet.
It is slow and easy to get wrong. A supplier can claim they sent a bid before the deadline. A price can leak. The cheapest offer may hide poor terms. A month later nobody can say why one supplier was chosen.
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One clear tender
Every supplier should read the same needs, ask questions and get the same answers.
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Fair rules
Bids must stay sealed until the closing time, and late bids must not get in.
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Easy comparison
Price, delivery time, quality and payment terms should sit side by side.
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A record
The reason for each award and the steps that led to the order must be saved.
What we designed
Inside Bidharbor
Bidharbor follows a tender from the first post to the purchase order.
Supplier workspace
Suppliers read the tender, upload documents, fill in price, delivery time and terms, and ask questions. They see a clear list of what is still missing before they send.
Sealed bids
Bids are locked until the closing time. Opening needs two approvers from the buyer, and the platform records who opened them and when.
Bid comparison
Bids appear side by side with a score. The buyer sets the weights for price, delivery, quality and terms, and can see why the cheapest bid is not always the best.
Award and purchase order
The buyer picks a winner and writes a short note. The platform creates a purchase order, sends it to the supplier and tracks acceptance, delivery and invoice.
Audit trail
Every question, answer, bid, opening and decision is saved with a time and a name, ready to show to a manager or an auditor.
Screens
How Bidharbor looks
How it works
Key journeys, step by step
Here is how the main tasks work, from posting a tender to paying an invoice.
Post a tender
A buyer adds the needs, invites six suppliers and sets the closing time. The suppliers get an alert.
Send a bid
A supplier reads the tender, asks a question, uploads documents, fills in the offer and sends it sealed.
Compare and award
After closing, two approvers open the bids. The buyer compares them, notes the reason and awards the best one.
Track the order
The supplier accepts the purchase order, delivers, and the buyer checks the goods and pays the invoice. Each step shows on one timeline.
Suggested technology
Laravel
MySQL
Vue
Redis
Email and SMS API
What we would deliver
Product planning
UI/UX design
Web app development
Workflow design
Integration with accounts software
FAQ
Questions about building a product like Bidharbor
What is a procurement bidding platform?
It is software where a company posts what it wants to buy, suppliers send their offers, and the company compares them and picks one. It replaces long email chains and spreadsheets.
What should a first version of a tender platform include?
Start with tender posting, supplier invites, questions and answers, sealed bids, a comparison screen and purchase orders. Reverse auctions, supplier ratings and contract renewals can come later, once buyers trust the basic flow.
Can you build a bidding platform like this for my business?
Yes. We can build the buyer and supplier sides as one web platform and connect it to your accounts software, email and document storage.
How are bids kept fair?
Bids are sealed until the closing time. All suppliers get the same answers to questions, late bids are not accepted, and every action is saved in an audit trail.
Can the buyer set how bids are scored?
Yes. The buyer picks weights for price, delivery, quality and payment terms. The comparison screen shows a score for each supplier and the reason behind it.
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#e-tendering-software
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#purchase-order-software
#tender-management-system
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