Find a coach
Clients search by goal, such as a first job or losing weight. They can filter by type of coaching, language and price, and read the rating and number of sessions on each card.
Portfolio · Coachwell
Coachwell: Coaching Session Booking App
Coachwell is a coaching booking app designed and built by our team. People find a coach for fitness, life or career, book a time, pay for a single session or a pack, and meet on video. Coaches manage their day in a web console.
Coaching and wellness
Client and coach mobile apps + web console
Web · Android · iOS
Coachwell · admin
Coachwell was designed and built by the PRS CloudTech team.
3
Apps
3
User roles
5
Screens shown
Video and in person
Session types
The brief
What a coaching app needs
Coaches often run their work from a phone. Clients ask for a time by message, the coach checks a paper diary, and the two of them go back and forth until a slot is found. Payment comes later, if the client remembers.
Clients have trouble too. It is hard to know which coach fits, what a session costs or whether anyone is free this week. Many give up before they book.
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1
Easy to find the right coach
Clients should be able to search by goal, language and price, and read reviews from people who had a session.
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2
Booking without messages
The client picks an open time, writes a short note and pays. The coach sees it in the calendar at once.
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3
Packs and follow-ups
Coaching works over several sessions, so the app has to track packs, notes and the next step.
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4
A place to meet
Video sessions should open from the booking itself, with no extra link to send.
What we designed
Inside Coachwell
These are the main parts of Coachwell.
Coach profile and packs
The profile shows what the coach does, their years of experience, reviews and open times. A client can buy one session or a pack at a lower price per session.
Booking
The client picks a day on the calendar, chooses a time, writes what they want to work on and confirms. The coach can set limits, such as no bookings less than 24 hours ahead.
Video session room
At the booked time the session opens in the app. It shows a timer and gives the coach a private notes panel. Notes can be turned into a short summary for the client.
Coach console
The coach sees today's sessions, the week ahead, new messages and income. They can add open slots, block time off and move a session with a message to the client.
Payments and payouts
Clients pay by card, UPI or from a pack. Coaches see each payment and a payout date, and the app keeps a record for tax time.
Screens
How Coachwell looks
The mobile app
How it works
Key journeys, step by step
Here is how the main tasks work, from the first search to the follow-up after a session.
Find and book
A client searches for career coaches, reads two profiles, picks a pack of four and books the first session for Friday afternoon.
Meet on video
At the booked time both people open the session room. The coach takes private notes while they talk.
Follow up
After the session the coach sends a worksheet and a short summary. The client sees it in messages and can book the next session.
Run the week
The coach opens the console on Monday, adds slots, checks income and replies to a client who wants to move a session.
Suggested technology
Laravel
MySQL
Flutter
WebRTC video
Redis
Razorpay
What we would deliver
Product planning
UI/UX design
Web app development
Mobile app development
Payment integration
Video call integration
FAQ
Questions about building a product like Coachwell
What is a coaching booking app?
It is an app where people find a coach, see open times, book a session and pay. The coach gets the booking in a calendar and can meet the client by video or in person.
What drives the cost of building a coaching booking app?
The main drivers are the number of apps (client, coach, admin), built-in video versus a link to an outside tool, the payment and payout rules, and whether one coach or many coaches use it. A first version can start small and grow.
Can you build a coaching booking app like this for my business?
Yes. We can build the client app, the coach console and the booking and payment parts, for one coach, a coaching company or a marketplace with many coaches.
Can clients buy a pack of sessions?
Yes. In this design a coach can sell a single session or a pack. Each booking uses one session from the pack, and the app shows how many are left.
How do video sessions work?
The session room opens in the app at the booked time. It has a timer and a private notes panel for the coach. Nothing is recorded unless both people agree.
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#life-coach-booking-software
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#video-coaching-app-development
#coach-scheduling-software
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